Vendor Terms & Conditions
Apex Friendship Middle School PTSA presents the second annual:
Winter-Palooza
Saturday December 2nd 2023 10am-3pm
**Applications are open and will remain open until we have enough Vendors. We will begin to review applications on Monday 10/25 and email notifications will be sent out that week.
Winter-Palooza
Saturday December 2nd 2023 10am-3pm
**Applications are open and will remain open until we have enough Vendors. We will begin to review applications on Monday 10/25 and email notifications will be sent out that week.
The Winter-Palooza is a 5-hour shopping event with local Handmade and Direct Sales Vendors. It will always take place on the first Saturday in December. This year that day is the 2nd from 10:00am – 3:00pm at The Apex Friendship Middle School, 7701 Humie Olive Rd Apex, NC. There is a drop off/set up option for Friday between 4pm and 6pm or Saturday set up will start at 8:30am. All spaces must be set up and ready to go by 9:30am. There is Wi-Fi service available and limited electrical outlets that can be used for a fee.
Terms and Conditions
1. Vendor Fees – $40 for a 6ft table (with enough space to stand behind, $80 for two 6ft tables, $75 for a 10x10 booth Sharing of spaces is allowed, however, you both must apply and be accepted. Vendors must provide their own Tables, displays and chairs. All tables must be covered, and vendors must provide their own table covering. Refunds will only be given for extreme bad weather and/or Event Cancellation. This decision must either be made by WCPSS, Apex Friendship Administration or the Winter-Palooza Planning Committee. You will not be granted a refund if you choose not to attend. If you have questions about the size of your space please contact, Michelle at events@afmsptsa.org
2. Set up and take down: Saturday December 2nd starting at 8am You must be completely ready for shoppers by 9:30am. Please do not apply if you have prior obligations on Saturday December 2nd that might cause you to be late or require you to leave early. You will be allowed to start tearing down your display at 3pm or when the last shopper leaves (whichever comes first). All vendors must be packed up and off school property by 4:45pm as we have to have the whole space clean and vacated by 5pm. When deciding what you want to bring, please make sure that you will be able to set up and tear down within the times we’ve listed.
3. All vendors will be required to list their Sale Tax ID on the application and are responsible for collecting their own sales tax. Direct Sales Vendors! Please get your Sales Tax ID from Corporate, they MUST have one in every state that they pay Sales Tax in! You are collecting it and giving it to them to pay! Your application will be deleted without notice if you provide a false number.
4. Craft vendors please include a link to your website, Facebook Page, etc. or email at least 2 photos of your items. Direct Sales Vendors please include website of the company; you do not have to send in photos. Applications will not be considered without website/photos accompanying them. Please also EXPLAIN what it is you sell.
5. The Winter-Palooza may choose to deny a vendor based on appropriateness of products or duplication of vendor’s products. Early submission of application DOES NOT guarantee you a spot. This is NOT a first come first serve event, but juried. If there are applicants with similar items or multiple Reps specifically referring to those with Direct Sales Businesses, we will take the person who applied FIRST. Those not accepted for this event once we have filled all spaces will be put on a Wait List.
6. Advertisement: There will be flyers out in the Community about this event. A Facebook Event that will be OPEN for you to invite whomever you wish. We also ask that you advertise on your Facebook Page (both Personal and Business) and any other Social Media Accounts, website, blog, Newsletter, etc.
Next STEP: Fill out the Application - We look forward to receiving your application!
